Document Management

  • File system conversions
  • Custom printing
  • Digital scanning
Document Lifecycle
  • Searchable Digital database
  • High capacity Shredders
  • Hard Drive and Phone Shredders

The document lifecycle

Box of files

1. Filed

Store and organize your files using an efficient shelf filing system designed to meet your needs.

Document imaging

2. Scanned

Transform physical files into digital documents and protect important information. 

3. Shredded

Destroy your files and prevent sensitive information from falling into the wrong hands.

document shredder

We can help you find the best solution! Call 1-800-466-9561

Solutions for Efficient Filing

We offer a wide variety of solutions to meet all your filing needs. Whether you need ready made filing supplies or you need help developing complex filing systems, we can help you from start to finish. Among the products we provide are end-tab folders, dividers, fasteners, pocket folders, labels, top-tab folders, 5-pc expansion pockets, file converters, indexes & filebacks, ColorBar labeling system and custom products.

Rely On Us for Filing Expertise

We can help you set up an efficient shelf filing system.

Creating a new filing system from the ground up is a daunting task. Fortunately, you don’t have to do it alone. From start to finish we’ll help you save money and increase productivity with a shelf filing system designed specifically for your business.

Starting with an initial needs analysis our experts will review your current filing practices and business process. We’ll provide you with cost effective recommendations tailored for your current and future filing needs.

Whether you are converting an existing system or building a shelf system from scratch, we are your source for efficient shelf filing solutions.

folder design

Labeling System Options

Smead’s ColorBar® suite of color labeling products revolutionized the file room with a simple, flexible solution for organizing even the largest and most chaotic file rooms. The ColorBar® suite of labeling products gives you the power to produce labels with maximum ease and flexibility. Whether you need label design capability, have one user or multiple users, print one label at a time, multiple labels at a time or require label printing at multiple locations, ColorBar® meets your color labeling needs.

ColorBar® Print — Easy-to-use software for printing color-coded labels using your PC and color printer. Print color labels from virtually any database source.

Colorbar® Express — The Perfect color labeling solution for multiple users with one concurrent user seat. ColorBar® Express offers the same ColorBar® functionality packaged into a convenient and cost-effective ASP/web service model that’s ideal of on-demand labeling needs. ColorBar® Express couldn’t be easier. Simply sign in to from any computer using Microsoft Internet Explorer® browser. No software to load, no dedicated system required, no upgrades to manage, no per-label click fees.

  • Automated label creation
  • Express Designer features a user-friendly interface that gives users easy-to understand options, including alpha and numeric, so it’s easy to match an existing filing system
  • Ability to import any custom ColorBar® label design
  • Match any existing system, including Smead®, TAB®, Jeter®, Ames®, Barkley®, GBS/VRE & Kardex® 
  • Works with all ColorBar® label stocks
  • Create and print labels from an ink-jet or laser printer in a variety of standard label sizes

Transform your files into digital documents

Document Imaging, Document Management

Digitalize your file room

Document imaging, also known as digitization, is a way to transform your physical documents into digital form. These physical items can be files, books, boxed files, audio, videos, photos, blueprints, and other large-format items.

Digitization will allow you to create a "virtual file room" which can help save space and modernize the way you run your business. There are many benefits to having your documents digitalized:

  • Security - Protect sensitive documents from unauthorized.
  • Searchable - Find files easier and faster while improving productivity.
  • Accessible - Access any files from multiple locations.
  • Sustainable - Reduce paper waste.
  • Profitability - Decrease costs in paper and real estate.

Document imaging process

The document imaging process consists of two parts: strategic planning and implementation. The planning phase consists of determining which records need to be scanned and naming them. Then comes the scanning of the documents, as well as applying metadata to capture the digital records. The duration of the process depends on the number of records that need to be scanned.

After this process is complete, security parameters are added to the file batch to protect any sensitive records. Additionally, there is a quality control audit to ensure the transfer has been executed correctly.

Digitization, Document Management

Go paperless and protect your information


safely dispose valuable records

Federal agencies have mandated businesses to be paperless by the end of 2022. This is the perfect opportunity to transform your files into digital format and reduce your paper consumption. The best way to safely get rid of files, hard drives, flash drives, or any other piece of valuable information is to shred.

Shredding your files can help prevent sensitive information from falling into the wrong hands. From desk-side shredders to high-capacity shredders, there is one that will satisfy your business needs.

Shredding paper, Shredder
Shredding documents, Dahle Shredders
Dahle Shredder, inside
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Optimize Your Operation

TrackingSystemsIoT solutions act as the nerve center for overseeing your company's resources, workforce, and operations. This is made possible through turnkey tracking and sensor systems that capture data, delivering a profound understanding of your business's performance and the predictive analytics essential for effective management.

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